Time Management (n) the ability to use one’s time effectively or productively.
In a world where we are constantly flooded by distraction, time management is more important than ever.
Here are some tips that help us increase daily productivity, while establishing healthy work habits.
1. Take a Self-Inventory
Take a sample day(s) to track how your time is spent in 15 minute increments. Think of it as a “billable” exercise. Are chatty co-workers spending too much time at your desk? Are you side-tracked by social media alerts or news flashes?
Simply increasing your awareness about how precious your time is can make an immense difference in productivity.
2. Map Out on Monday
Set aside 30 minutes on Monday morning to review your week. Look for open gaps, confirm appointments and block out breaks and lunch.
3. Stay Educated
There is an impressive amount of published literature about time management. You are not the only one struggling, this is a major plague in the world of business operations at any level.
Some of our favorites are Getting Things Done by David Allen, WillPower: Rediscovering the Greatest Human Strength by Roy F. Baumeister and Managing Yourself: HBR 10 Must Reads. All provide unique insight to your own procrastination and provide tools to navigate old habits.
4. Be Reasonable
Using a task list with the calendar is a great way ensure efficiency. Remind yourself that breaks are healthy. Checking personal e-mail, social media, taking a walk to refresh. It isn’t possible every day but it isn’t always about having time but making time.
5. Set Calendar Invites
Microsoft Outlook and Google Calendar have plenty of hacks for the organized and disorganized alike. Set reminders 15 or 30 minutes before the appointment. For external meetings factor in travel time either as a separate invitation or in the same block.
Most importantly, always send a calendar invite. Live and breathe by the calendar invite!
What tips have you cultivated to ensure staying on track? We’d love to hear your thoughts!